IT News

UPCOMING TECH TALK

Maximize Your Outlook Calendar

Many of us use Microsoft's Outlook calendar to help us map out our days effectively, including scheduling meetings and adding important reminders for ourselves or others. With Outlook calendars available in an array of digital styles—including Outlook on the web (OWA), Outlook mobile, and the Outlook desktop application—there are many ways to get the most out of these platforms.

We invite you to join us for our upcoming UMIT Tech Talk on Tuesday, April 20 from 3-4 p.m. to learn about recommended best practices when calendaring, including but not limited to:

• Time management
• Scheduling meetings
• Resource calendars
• Delegates
• Sharing sub-calendars

REGISTER NOW!

PREVIOUS TECH TALKS

• Collaborating via Microsoft Teams

  About this Tech Talk

  In an era where physical collaboration isn't always possible, Microsoft Teams offers a complete virtual solution to keep you connected with others. With Teams, you can chat, conduct audio and video calls, share files, and much more. During this tech talk, in-house Teams experts will cover tips for collaborating via Teams for all levels of experience, including basic tips for beginners and advanced tips for experienced users.

  Presentation and Livestream

  • Click here to access the presentation slides.
  • Click here to watch the recorded livestream.

  Resources

  • Archive or Restore a Team
  • Change Participant Settings for a Teams Meeting
  • Microsoft Teams for Education Quick Start Guide
  • Overview of Meetings in Teams
  • UMIT's Microsoft 365 Service Page
  • UMIT's Microsoft Teams Service Page
  • Use Breakout Rooms in Teams Meetings
  • Use the Scheduling Assistant and Room Finder for Meetings in Outlook

• Zoom 101

  About this Tech Talk

  As we continue to learn, teach, and work remotely, audio and video conferencing applications like Zoom have become essential for connecting on a daily basis. During this tech talk, in-house Zoom experts will take you on a deep-dive into the application. Learn how to get the most out of the Zoom platform, including suggested settings, best practices, and much more!

  Presentation and Livestream

  • Click here to access the presentation slides.
  • Click here to watch the recorded livestream.

  Resources

  • Tech Talk Zoom 101 FAQs
  • UMIT's Get Started with Zoom at the U
  • UMIT's Zoom Service Page
  • UMIT's Zoom FAQs
  • UM Zoom Backgrounds
  • Zoom Backgrounds from the Lowe Art Museum
  • Zoom's Getting Started on Windows and Mac
  • Zoom's Meetings Training Reference Guide
  • Zoom's Online Event Best Practices
  • Zoom's Training Videos

• Email Security 101

  About this Tech Talk

  While the University has implemented a series of advanced email protections to keep you safe from spam and phishing in your inbox, it is still important to learn how to protect yourself from these types of attacks. During this tech talk, we discuss: phishing vs. spam; organizational-level vs. Microsoft-level blocked emails; accessing and taking action within your email quarantine; and safely sharing files via Box and OneDrive

  Presentation 

  • Click here to access the presentation slides.

  Resources

  • Box - Configure Shared Link Settings and Expiration Dates
  • Daily Quarantine Digest Sign Up
  • Email Protection Service Page
  • Email Quarantine Login
  • Federal Trade Commission
  • Email Security - Blocked Files
  • OneDrive - Using Passwords and Expiration Dates
  • Stay Safe Online
  • United States Computer Emergency Readiness Team
  • Information Security Office Website
  • UMIT's Box Service Page
  • UMIT's OneDrive Service Page

• Best Practices for Using the U's Tech Tools from Home

  About this Tech Talk

  Platforms, such as Microsoft Outlook and Microsoft Teams, have made it possible for us to successfully work remotely. During this tech talk, we discuss recommended best practices and how to get the most out of these platforms while working remotely, including but not limited to:

  • Calendaring on a mobile device
  • Distribution lists
  • Email management
  • Team management
  • Virtual collaboration

  Presentation and Livestream

  • Click here to access the presentation slides.
  • Click here to watch the recorded livestream.

  Resources

  • Configure Outlook Mobile App
  • Microsoft's Essential guide to work from home
  • UM Zoom Backgrounds
  • UMIT's Microsoft Teams service page
  • UMIT's Microsoft 365 service page
  • UMIT's VPN service page
  • UMIT's Zoom service page

• Collaborating at the U? There's an App for That!

  About this Tech Talk

  Stay productive and focused while on-the-go by using mobile apps for UM's collaboration tools! Using your smart phone or tablet, you can easily access and share files, collaborate with peers, and stay organized from anywhere in the world. During this tech talk, we discuss:

  • Office 365's various mobile apps, e.g., Outlook, Word, Excel, PowerPoint, etc.
  • Web meetings and chat apps, e.g., Microsoft Teams and Zoom
  • Online file-sharing apps, e.g., Box, OneDrive, and Google Drive
  • Note organization tools, e.g., OneNote and Office Lens
  • Best mobile practices presented by UMIT's Information Security Office

  Presentation and Livestream

  • Click here to access the presentation slides.
  • Click here to watch the recorded livestream.

  Resources

  • Box Mobile support
  • Getting Started with Google Drive
  • Information Security Information Security Office
  • Microsoft Teams support
  • Mobile Computing Device Policy
  • Office mobile apps
  • OneDrive for Mobile support
  • OneNote help center
  • Outlook Mobile Support
  • University of Miami Information Security Website
  • University of Miami Policies and Procedures
  • University of Miami Virtual Private Network (VPN)
  • Zoom - Getting Started Support

• Office 365 Accessibility Tools in honor of National Disability Employment Awareness Month

  About this Tech Talk

  

  In honor of National Disability Employment Awareness Month in October, we'll explore tools that have been designed to meet the needs of people around the globe with different abilities. To that end, we brought back a past tech talk surrounding Office 365 Accessibility Tools – such as screen reader, captions, and accessibility checker – which allow your content to be consumed by people with vision, hearing, cognition, and mobility impairments. These features within Office 365 ensure everyone can successfully create, communicate, and collaborate on any device!

  Presentation and Livestream

  • Click here to access the presentation slides.
  • Click here to watch the recorded livestream.

  Resources

  • Office Accessibility Center - Resources for people with disabilities
  • Accessibility capabilities in Microsoft 365
  • Accessibility overview of Microsoft Teams
  • Dictate in Microsoft 365
  • Get accessible templates for Office
  • Learning Tools to improve reading and writing skills
  • Making your content accessible videos
  • Make your content accessible to everyone with the Accessibility Checker
  • Microsoft Fluent Calibri and Sitka font downloads
  • Microsoft Translator
  • Rehearse your slide show with Presenter Coach
  • Create professional slide layouts with PowerPoint Designer
  • Use a screen reader and keyboard shortcuts with Office apps

• Get to Know the U's Online Survey Tools

  About this Tech Talk

  Survey results provide us with important details to make informed and powerful data-driven decisions! University of Miami students, faculty, and staff have access to two web-based survey tools, Microsoft Forms and Qualtrics, at no additional cost to you. During this tech talk, we discuss features these tools provide, how to get the most out of these platforms, as well as when you should use each application to best suit your surveying needs.

  Presentation and Livestream

  • Click here to access the presentation slides.
  • Click here to watch the recorded livestream.

  Resources

  • Create a form with Microsoft Forms
  • Create a quiz with Microsoft Forms
  • Adjust your form or quiz settings in Microsoft Forms
  • Send Microsoft Form responses for approval
  • Qualtrics Survey Creation overview
  • UMIT's Microsoft Forms service page
  • UMIT's Qualtrics service page
  • UMIT's Redcap service page

• Using the U's Audio and Video Conferencing Tools: Microsoft Teams and Zoom

  About this Tech Talk

  As many of us continue to transform lives through remote work and collaboration, we are constantly using audio and video conferencing applications like Microsoft Teams and Zoom. During this tech talk, UMIT in-house Teams and Zoom experts discuss how to get the most out of these platforms, as well as how to use each of these applications in an effective manner.

  

  Presentation and Livestream

  • Click here to access the presentation slides.
  • Click here to watch the recorded livestream.

  Resources

  • Microsoft Teams Meetings and Calls Support
  • Tech Talk Audio and Video Tools FAQs
  • UM Zoom Backgrounds 
  • UMIT's Microsoft Teams Service Page
  • UMIT's Zoom Meeting and Webinar Service Request 
  • UMIT's Zoom Service Page 
  • Zoom Help Center - Audio, Video, Sharing 
  • Zoom Help Center - Meetings and Webinars 

• Phishing Emails – How to Stay Off the Hook

  About this Tech Talk

  As stated by the Federal Trade Commission, "Phishing is when someone uses fake emails or texts—even phone calls—to get you to share valuable personal information, like account numbers, Social Security numbers, or your login IDs and passwords. Scammers use this information to steal your money, your identity, or both."

  During this tech talk, UMIT in-house security and email experts discuss how to:

  • Identify phishing attacks in real-life examples
  • Easily spot fake senders and link spoofing
  • Learn to mark senders safe/blocked
  • Review quarantine messages and junk mail
  • Report and help stop phishing attacks
  • And much more!

  Presentation and Livestream

  • Click here to access the presentation slides.
  • Click here to watch the recorded livestream.

  Resources

  • Change the level of protection in the Junk Email Filter
  • Email Protection Service Page
  • Email Quarantine Login
  • Federal Trade Commission
  • Junk Email Settings on Outlook on the web
  • Stay Safe Online
  • United States Computer Emergency Readiness Team
  • University of Miami Information Security Website
  • Use Junk Email Filters to control which messages you see

• Office On-the-Go!

  About this Tech Talk

  Stay productive and focused while on the go with Office 365's mobile tools! Using your smart phone or tablet, you can easily access and share files, collaborate with peers, and stay organized from anywhere in the world. During this tech talk, we discuss the following on-the-go tools:

  • Office 365's various mobile applications
  • Microsoft Teams mobile application
  • Online file-sharing (OneDrive) and note organization (OneNote and Office Lens) tools
  • Task management (Planner and To-Do)
  • Best mobile practices presented by UMIT's Information Security Office

  Presentation

  • Click here to access the presentation slides.

  Resources

  • Microsoft Planner help 
  • Microsoft Teams on Mobile Devices support 
  • Microsoft To-Do Help Center 
  • Office mobile apps 
  • OneDrive for Mobile support 
  • OneNote help center 
  • Information Security Information Security Office 
  • Mobile Computing Device Policy 
  • University of Miami Information Security Website 
  • University of Miami Policies and Procedures 
  • University of Miami Virtual Private Network (VPN)  

• Six Office 365 Apps You May Not Know About (But Should!)

  About this Tech Talk

  Most of us use Microsoft Office 365's main productivity tools, such as Word, Excel, and PowerPoint, but there are so many more great tools within Office 365 available to all faculty, staff, and students that we want to share with you:

  • To-Do – A digital to-do list app that easily integrates with Outlook
  • Whiteboard – A digital whiteboard, used as a canvas to visualize plans and ideas
  • Delve – An organized and personal cloud document dashboard
  • Sway – A modern media and presentation tool, where you build your presentations online
  • Stream – This is similar to YouTube for the U; you can host a video library and stream videos
  • Forms – Easily create forms and surveys online that can automatically capture the name and UM email of the person submitting the form

  Presentation and Livestream

  • Click here to access the presentation slides.
  • Click here to watch the recorded livestream.

  Resources

  • Microsoft Whiteboard Help
  • UMIT Microsoft Stream service page
  • UMIT's Microsoft To-Do service page
  • UMIT's Office 365 Delve service page
  • UMIT's Office 365 Forms service page
  • UMIT’s Office 365 Sway service page

• Office 365 Accessibility Tools

  About this Tech Talk

  

  Together, we explored tools that have been designed to meet the needs of people around the globe with different abilities. With various tools – such as screen reader, captions, and accessibility checker – your content can be consumed by people with vision, hearing, cognition, and mobility impairments. These features within Office 365 ensure everyone can successfully create, communicate, and collaborate on any device!

  Presentation and Livestream

  • Click here to access the presentation slides.
  • Click here to watch the recorded livestream.

  Resources

  • Get Accessible Templates for Office
  • Office Accessibility Center - Resources for People with Disabilities
  • PowerPoint Presentation Translator
  • Microsoft's Disability Answer Desk
  • Microsoft Accessibility
  • Apple Accessibility
  • Windows Accessibility Help
  • Dictate your documents
  • UM's Diversity and Inclusion Programs

• Scheduling and Resource Management

  About this Tech Talk

  

  Learn how to utilize UM's Scheduling and Resource Management tools! During this tech talk, we discuss the different tools available – including Microsoft Bookings, Microsoft FindTime, and Resource Calendars in Office 365 – for booking conference rooms, managing shift schedules, and much more.

  Presentation and Livestream

  • Click here to access the presentation slides.
  • Click here to watch the recorded livestream.

  Resources

  • UMIT Office 365 Bookings service page
  • Create and staff your bookings
  • Microsoft Bookings Essential Training
  • FindTime Microsoft Forum
  • UMIT Event and Conference Management System service page
  • UMIT 25Live service page

• Getting to Know OneNote

  About this Tech Talk

  

  This live, online session introduces you to Microsoft's digital note-taking application, OneNote. Find out how to organize, record, and collaborate your day-to-day work notes across all of your devices.

  Livestream

  • Click here to watch the recorded livestream.

  Resources

  • Get Started with the New OneNote
  • Get Started with the OneNote Staff Notebook
  • Create or Customize OneNote Page Templates
  • Create Outlook Tasks in OneNote
  • Write Notes and Draw in OneNote
  • Protect Notes with a Password
  • Share an Entire Notebook from OneNote
  • Keyboard Shortcuts in OneNote for Mac
  • Keyboard Shortcuts in OneNote for Windows 10
  • What's New in OneNote for Windows 10
  • What's the Difference Between OneNote and OneNote 2016?
  • OneNote Web Clipper
  • OneNote Help Center
  • UMIT's Office Online Service Page

• All About Email: Managing Your UM Email in a Modern Workplace

  About this Tech Talk

  

  During this tech talk, we discuss topics around sending and receiving mail, setting up rules and blocking spam, accessing shared accounts, and improving overall efficiency in your UM email mailbox.

  Livestream

  • Click here to watch the recorded livestream.

  Resources

  • Accessing Safe Senders/Block Senders
  • Configure Out of Office or Mailbox Rules for a Departmental Mailbox
  • Create a Contact Group in Outlook
  • Email Encryption Service Page
  • FAQ: Focused Inbox
  • How to Send and Open a Protected/Encrypted Email
  • Managing Distribution Groups
  • Outlook on the Web Login
  • Quarantine Login
  • Subscribe/Unsubscribe to Quarantine Digest
  • View Email Messages by Conversation in Outlook
  • View Email Messages by Conversation in Outlook on the Web

• Dashboard-in-a-Day: Power BI Workshop

  About this Tech Talk

  

  Dashboard-in-a-Day is a one-day Microsoft Power BI workshop where you can learn how to monitor data on live dashboards, create rich interactive reports, and access data on-the-go via your mobile device.

  The goal of this workshop is to help you understand how to analyze your data in a rich and compelling way. Whether you are evaluating its ability to meet organizational requirements around data visualization and analysis, or you are looking to learn how Power BI can help you be more efficient and make a greater impact on the work you do every day – this is the workshop for you!

  Presentation

  • Click here to access the presentation slides.

  Resources

  • Dustin Ryan's Power BI, SQL Server, and Azure Blog
  • Dustin Ryan's Webinar on Making Sense of the Power BI Ecosystem
  • Microsoft's Guided Learning with Power BI
  • Microsoft Power BI Complete Documentation
  • Lynda.com Power BI Training and Tutorials
  • In-depth Articles and Reference Materials for Power BI  

• Collaboration Tools at the U

  About this Tech Talk

  During this tech talk, we focus on demonstrating and discussing various collaboration tools available to all UM faculty, staff, and students. These tools – including Box, Google Drive, and Microsoft OneDrive – enable you to connect with others, no matter where you are located in the world. Collaboration with colleagues is easy with these ready-to-use, online solutions!

  Benefits of Collaboration:

  • Documents are all stored in a single place, accessible online.
  • Team members can be anywhere.
  • Keep track of projects easily.
  • Complete actions quickly.

  Presentation

  • Click here to access the presentation slides.

• Introducing Microsoft Teams

  About this Tech Talk

  Microsoft Teams, a chat-centered workspace in Office 365, brings people, conversations, files, and tools into one place, so everyone has instant access to everything they need. Teams is available to all faculty, staff, and students through Microsoft Office 365.

  Microsoft Teams makes communicating one-on-one and with groups easy! Enjoy seamless real-time collaboration, schedule small group or team meetings, post an email in a thread to keep everyone in the loop, search for public teams to collaborate on shared projects, and see past content and chat history anytime.

  Presentation

  • Click here to access the presentation slides.

  Resources

  • Success with Teams
  • Microsoft User Voice Forum
  • YouTube Channel

  

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Want to increase your department's efficiency using productivity tools?

Meet with SWAT for suggested solutions!

Improve your department's workflows by meeting with our Solutions Workflow Analysis Team (SWAT) for an engagement exercise! During a SWAT engagement, your departmental processes and work tasks are analyzed for an opportunity to increase efficiency. Once the analysis is complete, the SWAT will provide a combination of productivity tools and alternative processes as solution(s).

Ready to start? Contact us at: swat.it@miami.edu.