Tech That Works for U is a tech talk series dedicated to teaching you how to use the productivity tools available to you at the University of Miami.
UPCOMING TECH TALKS
Get to Know the U's Online Survey Tools
Survey results provide us with important details to make informed and powerful data-driven decisions! University of Miami students, faculty, and staff have access to two web-based survey tools, Microsoft Forms and Qualtrics, at no additional cost to you. We invite you to join us for our upcoming virtual UMIT Tech Talk: Get to Know the U's Online Survey Tools on Friday, September 25 from 3-4 p.m. to learn about the features these tools provide, how to get the most out of these platforms, as well as when you should use each application to best suit your surveying needs.
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PAST TECH TALKS
Using the U's Audio and Video Conferencing Tools: Microsoft Teams and Zoom
As many of us continue to transform lives through remote work and collaboration, we are constantly using audio and video conferencing applications like Microsoft Teams and Zoom. UMIT in-house Teams and Zoom experts discussed how to get the most out of these platforms, as well as how to use each of these applications in an effective manner.
Audio and Video Conferencing Tools Resources
Phishing Emails – How to Stay Off the Hook
As stated by the Federal Trade Commission, "Phishing is when someone uses fake emails or texts—even phone calls—to get you to share valuable personal information, like account numbers, Social Security numbers, or your login IDs and passwords. Scammers use this information to steal your money, your identity, or both."
Our UMIT Tech Talk on Friday, February 28 covered how to protect yourself from phishing scams. UMIT in-house security and email experts discussed how to:
- Identify phishing attacks in real-life examples
- Easily spot fake senders and link spoofing
- Learn to mark senders safe/blocked
- Review quarantine messages and junk mail
- Report and help stop phishing attacks
- And much more!
Phishing Emails - How to Stay Off the Hook Resources
Office On-the-Go!
Stay productive and focused while on the go with Office 365's mobile tools! Using your smart phone or tablet, you can easily access and share files, collaborate with peers, and stay organized from anywhere in the world. Learn more about the following on-the-go tools:
- Office 365's various mobile applications
- Microsoft Teams mobile application
- Online file-sharing (OneDrive) and note organization (OneNote and Office Lens) tools
- Task management (Planner and To-Do)
- Best mobile practices presented by UMIT's Information Security Office
Office On-the-Go! Resources
Six Office 365 Apps You May Not Know About (But Should!)
Most of us use Microsoft Office 365's main productivity tools, such as Word, Excel, and PowerPoint, but there are so many more great tools within Office 365 available to all faculty, staff, and students that we want to share with you:
- To-Do – A digital to-do list app that easily integrates with Outlook
- Whiteboard – A digital whiteboard, used as a canvas to visualize plans and ideas
- Delve – An organized and personal cloud document dashboard
- Sway – A modern media and presentation tool, where you build your presentations online
- Stream – This is similar to YouTube for the U; you can host a video library and stream videos
- Forms – Easily create forms and surveys online that can automatically capture the name and UM email of the person submitting the form
Six Office 365 Apps You May Not Know About (But Should!) Resources
Office 365 Accessibility Tools
Together, we'll explore tools that have been designed to meet the needs of people around the globe with different abilities. With various tools – such as screen reader, captions, and accessibility checker – your content can be consumed by people with vision, hearing, cognition, and mobility impairments. These features within Office 365 ensure everyone can successfully create, communicate, and collaborate on any device!
Office 365 Accessibility Tools Resources
Scheduling and Resource Management
Learn how to utilize UM's Scheduling and Resource Management tools! We discuss the different tools available – including Microsoft Bookings, Microsoft FindTime, and Resource Calendars in Office 365 – for booking conference rooms, managing shift schedules, and much more.
Scheduling and Resource Management Resources
Getting to Know OneNote
This live, online session introduces you to Microsoft's digital note-taking application, OneNote. Find out how to organize, record, and collaborate your day-to-day work notes across all of your devices.
OneNote Resources
All About Email:
Managing Your UM Email in a Modern Workplace
Learn how to manage your day-to-day email via UMIT's tech talk, "All About Email: Managing Your UM Email in a Modern Workplace." We discuss topics around sending and receiving mail, setting up rules and blocking spam, accessing shared accounts, and improving overall efficiency in your UM email mailbox.
Email Management Resources
Online Conferencing and Meetings
The "Online Conferencing and Meetings" tech talk will focus on various tools that allow members of the UM community to work together, face-to-face, from virtually anywhere.
These tools – including Skype for Business, Skype Broadcast, and Microsoft Teams – allow you to meet on the go and connect with anyone.
Learn how to host audio, video, and web conferences, run large virtual meetings, and chat with anyone inside or outside your organization.
Dashboard-in-a-Day: Power BI Workshop
UMIT is bringing Dashboard-in-a-Day to UM! Dashboard-in-a-Day is a one-day Microsoft Power BI workshop where you can learn how to monitor data on live dashboards, create rich interactive reports, and access data on-the-go via your mobile device.
The goal of this workshop is to help you understand how to analyze your data in a rich and compelling way. Whether you are evaluating its ability to meet organizational requirements around data visualization and analysis, or you are looking to learn how Power BI can help you be more efficient and make a greater impact on the work you do every day – this is the workshop for you!
Microsoft Power BI Resources:
Collaboration Tools at the U
The "Collaboration Tools at the U" tech talk focused on demonstrating and discussing various collaboration tools available to all UM faculty, staff, and students. These tools – including Box, Google Drive, and Microsoft OneDrive – enable you to connect with others, no matter where you are located in the world. Collaboration with colleagues is easy with these ready-to-use, online solutions!
Benefits of Collaboration:
- Documents are all stored in a single place, accessible online.
- Team members can be anywhere.
- Keep track of projects easily.
- Complete actions quickly.
Collaboration Tools at the U Presentation:
Introducing Microsoft Teams
Microsoft Teams, a chat-centered workspace in Office 365, brings people, conversations, files, and tools into one place, so everyone has instant access to everything they need. Teams is available to all faculty, staff, and students through Microsoft Office 365.
Microsoft Teams makes communicating one-on-one and with groups easy! Enjoy seamless real-time collaboration, schedule small group or team meetings, post an email in a thread to keep everyone in the loop, search for public teams to collaborate on shared projects, and see past content and chat history anytime.
Introducing Microsoft Teams Presentation:
Microsoft Teams Resources:
Want to increase your department's efficiency using productivity tools?
Meet with the Software Workflow Analysis Team for suggested solutions!
Improve your department's workflows by meeting with our Solutions Workflow Analysis Team (SWAT) for an engagement exercise! During a SWAT engagement, your departmental processes and work tasks are analyzed for an opportunity to increase efficiency. Once the analysis is complete, the SWAT will provide a combination of productivity tools and alternative processes as solution(s).
Ready to start? Contact us via email at: swat.it@miami.edu.
