New and Improved Features for Office 365

Business Application Platforms Updates

Check out updated features below for:

  • Dynamics 365
  • Flow
  • Forms
  • PowerApps
  • Power BI
  • Stream/Video

Use Power BI Along with Excel to Increase Productivity

November 23, 2019 - Users may see a yellow message bar notification in Excel to encourage them to increase their productivity by using both Excel and Power BI together. We will be gradually rolling this out in early December. The rollout will be completed by early January.

This message will only be seen by users who are currently enabled to use Power BI.

Please click Additional Information to learn more.


Coming Soon: Microsoft Stream – 30 Day Recycle Bin for Deleted Videos

July 29, 2019 - The 30 day recycle bin for deleted videos is a new Microsoft Stream feature. We'll begin rolling this out soon.


New Feature: Replace and Trim videos without breaking existing links

July 17, 2019 - Replace and Trim videos without breaking existing links is a new Microsoft Stream feature. We'll begin rolling this feature out soon.

Owners and admins will be able to replace existing uploaded videos or live events with a new video file maintaining the URLs, embed links, title, description, view counts and likes. Additionally, a new flow for trimming an uploaded video or live event will be available directly in Stream.

We'll be gradually rolling this out in mid-August, 2019, and the roll out will be completed by the end of November 2019.

Please click Additional Information to learn more.


What’s New in May in Microsoft Forms

May 30, 2019 - We continue making it easier to work with Microsoft Forms, the simple way to create surveys, quizzes, and polls. Recent updates give you more control over working with questions, let you bring forms into Stream, and improve security measures for recently disactivated users.

Section: Section, released earlier this month, lets you segment your survey, quiz, or poll questions into individual pages. Each page can include a description and multimedia content to give respondents more context. You might decide the first page of your survey—let’s assume you’re getting input on the new office—should have just one question and a short video explaining the relocation. The remaining questions are then organized into separate pages based on question types (e.g., potential locations, volunteers, layout ideas, etc.) with two sentences at the top of each page describing the purpose of those questions. Learn more about Section in this article.

Stream integration: You can now easily add surveys, quizzes, and polls into your Stream videos. Your form appears as a separate, clickable element in the Stream video’s scrubber so it doesn’t interrupt your media. At the end of the form, which opens apart from the video but still in the video frame, a “Continue video” button appears that brings viewers back to their current spot in the video. Learn more about Stream integration in this article.

Admin ownership transfer: If your company has been using Microsoft Forms for a while, you probably have some old, unused forms created by former employees that, until recently, you couldn’t access. With admin ownership transfer you can transfer form ownership of a disabled account to an active one, helping prevent data leaks while improving visibility into all existing forms. Learn how to transfer ownership of a form on our support page.

Please click Additional Information to learn more.


Feature Update: Enabling the Flow App within Teams

March 28, 2019 - We are enabling the Flow app within Teams to allow the creation of a flow with the resulting action of “messaging someone in my tenant with Teams”.

We will begin rolling this out at the beginning of April and expect to be complete by the end of April.

Please click Additional Information to learn more.


General Availability of Live Events in Microsoft 365

March 28, 2019 - Live events in Microsoft 365 is a new capability that has been in preview and will become generally available in the next few weeks. Live events enable users to broadcast video from Microsoft Stream, Teams and Yammer, and can be used for a wide range of scenarios, from screensharing and webcams, to studio-quality broadcasting that supports the use of third-party encoders.

Events can be created by Teams users that have meeting capabilities enabled, Yammer users that own or manage a group, and all Stream users that have licenses which include video upload capabilities.

We will begin rolling this out mid-March and expect to be complete by the end of the month.

Learn more about Live events in Teams
Learn more about Live events in Yammer
Learn more about Live events in Stream


Microsoft Forms Pro Available in Public Preview

March 27, 2019 - Microsoft Forms, a simple, lightweight tool to create surveys, quizzes, and polls, is used by millions of education, commercial, and consumer customers. We are constantly adding new functionalities into Forms based on customer feedback. Microsoft Forms Pro Public Preview is now available to better serve the needs of advanced survey users.

Powered by both Office 365 and Dynamics 365 platforms, Microsoft Forms Pro will help experts create professional surveys that represent corporate branding and complete critical business flows.

Create professional surveys.gif

With Forms Pro, enterprise business owners can design a flow to automatically send out surveys to customers, follow up with customer inquiries (connection or escalation). Response data is available in real time and can be viewed in PowerBI for further analysis.

Forms Pro supports additional functions, such as advanced branching, theme customization, individual tracking links, data connection with Dynamic 365 workflow automation with Microsoft Flow, PowerBI integration, and more.

Automate survey distribution with Microsoft Flow.gif

While all of you can continue use Microsoft Forms as always, If you have additional needs to design advanced corporate branded surveys, connect forms data with Dynamic dataset, define the workflow around the form or response data, or view data in PowerBI, please start try Forms Pro Preview today by signing up at www.formspro.microsoft.com.

Please click Additional Information to learn more.


New Integration with Microsoft Flow

January 24, 2019 - Easily create and run out of box Flow templates directly from OneDrive. Just select a document and click on the Flow button in the command bar. You'll automatically have the options for the Copy as a PDF and Request sign-off Flow templates. Run the Flow and with one click you can create a copy of any document for a PDF or send off an approval. 

Copy as a PDF Contoso.pngMicrosoft Flow Integration in OneDrive


Microsoft Stream Intelligence Capabilities Available in Additional Office 365 Plans

November 2, 2018 - As part of Microsoft’s commitment to empower people and organizations with AI solutions, we are expanding the availability of intelligence capabilities in Stream to additional Office 365 plans.

The following Stream features will be automatically applied to new videos:

  • Speaker timelines that use face detection to indicate every place that a person appears within a video so viewers can easily navigate to each speaker in the video
  • Speech-to-text and closed captions that capture spoken dialog in a readable form and make content more accessible for everyone
  • Transcript search and timecodes that let viewers quickly search and find moments that matter in a video
  • Additionally, speech-to-text transcription that enables closed captions and deep search will be applied to existing videos in Stream.

Please click Additional Information to learn more.


Add Visio Visuals to Power BI Reports

September 13, 2018 - Visio Professional 2016 Visio Standard 2016 Visio 2013 Visio 20th Visio, you can create illustrative diagrams, such as interconnected workflows and real-world layouts, to drive operational intelligence. With Power BI, you can build intuitive dashboards from various visualizations, like charts and maps, to understand complex datasets, KPI measures, and tracked goals—all to achieve business intelligence.

By using Visio Online and Power BI together, you can illustrate and compare data as both diagrams and visualizations in one place to get the big picture and drive operational and business intelligence.

Want to try out various samples? See these sample Visio Power BI Visuals and then click the various Visio shapes or Power BI data charts to see the interaction.

Important: If your enterprise has configured an Azure Active Directory (AAD) conditional access settings policy to Power BI Desktop app, you may be prompted to install a browser extension when using Visio Visual to sign in and load the Visio file. Visio Visual doesn’t support this scenario.


Introducing Microsoft Flow Integration in Excel

August 14, 2018 - Microsoft is pleased to announce that Microsoft Flow is now integrated into Excel. With this integration that uses the For a selected row trigger and the Flow launch panel, you can create and trigger on-demand flows for selected rows in any Excel table on spreadsheets hosted in SharePoint or OneDrive for Business. The Microsoft Flow for Excel add-in enables you to connect your data to a wide range of services such as SharePoint, Outlook 365, Dynamics 365, Teams, Visual Studio Online, Twitter, Approvals, etc.

Install the Flow Add-in:

To get started, in Excel, go to the Insert tab in the ribbon and select Store. Then, in the dialog, search for Microsoft Flow. Then, click Add.

To learn more – including how to create, run, and share a flow – please click here for additional information.


Office 365 Group in Microsoft Forms

August 14, 2018 - We received a lot of feedback from people who want to work with their colleagues on forms that can be accessed and managed by all team members. Now, you can easily create Office 365 group forms directly in the Forms portal (forms.office.com)!

Quickly Access Group Forms

On the Forms portal page, in the "Group forms" tab, you’ll see all the forms you’ve recently accessed. 

portal.png

 

Create a New Form in Your Group

Click the arrow next to "Recent group forms" and pick the group in which you want to create a new form. Any team member in this group will have full control (view, edit, and manage) over any group forms.

Click on the "…" in the upper right corner of any form card to see copy or delete a form options. 

Forms group.png

 

What is an Office 365 Group?

It’s a place in which you can collaborate with your colleagues and share resources. For more details, see learn about Office 365 Groups.

What is an Office 365 Group Form?

It’s a form that belongs to a specific Office 365 group in which all team members of that group can view and edit it. You can create Office 365 group forms in the Forms portal (forms.office.com), SharePoint modern team sites, and Microsoft Teams.

Does Forms have External Guest Support for Office 365 Group?

Not at this time, but we do have this item on our list of future feature improvements.

How Many Office 365 Group Forms can I Create?

You and your team can create up to 200 forms (cumulative) for each Office 365 group.


New Feature: Live Events in Microsoft 365

July 30, 2018 - Live events in Microsoft 365 is a new feature that enables you and your users to broadcast video from Microsoft Teams, Stream, and Yammer. We will initially be launching this feature in preview. Additionally, Microsoft Teams Yammer and Stream now support third-party encoders that enable studio-quality broadcasting.

How Does this Affect Me?

Live events in Microsoft 365 enables you and authorized users to communicate broadly across your organization with interactive experiences that include conversations, video, and content delivery.

You can create a live event in Microsoft Stream, Microsoft Teams, or Yammer — wherever your audience, team, or community resides. The event can be as simple or as sophisticated as you’d like.

With Quick Start in Microsoft Teams, you can create casual presentations and panels, using webcams, content and screen sharing. This uses the built-in encoding in Teams so you don't need additional software for presenters.

For more formal events, you can use a third-party encoder to enable the use of high-end cameras and other inputs to broadcast a studio-quality production in Teams, Stream, or Yammer.

We will begin gradually rolling these updates out over the month of August, and we anticipate rollout completion by the end of September.

What Do I Need to Do to Prepare for this Change?

Live events in Stream and Yammer will be on-by-default, however, as an Office 365 administrator, you will need to assign permissions for end users to access this feature.

Scheduling a "Quick Start" event or enabling a third-party encoder in Microsoft Teams is also on-by-default, but only available to users in your organization that have Teams meeting capabilities enabled.


New Feature: Create Power BI Reports from Tables in Excel Files and CSV Files

June 19, 2018 - Microsoft is very excited to announce a new feature that will make it very easy to start visualizing data in Excel tables and CSV files using Power BI. When you go to your OneDrive for Business, or any SharePoint document library, you will be able to select an Excel file that contains tables, or a CSV file, and click on "Open in Power BI" in the command bar.

OpenInPowerBI.PNG Clicking this command will open a new tab in your browser and take you to Power BI. A Power BI dataset will be automatically created based on your Excel or CSV file and you can start creating a report to visualize your data. Note that this requires that your data is formatted as tables in Excel.

DatasetIsReady.PNG

The dataset created in Power BI will be automatically refreshed when you make changes to the original Excel or CSV file.  This means you can continue to make changes to the file in OneDrive or SharePoint, and any associated dataset, reports and dashboards will be automatically updated with the latest data. Refresh happens every hour, but if you want to see changes right away you can start a refresh in Power BI by clicking the ellipses beside the dataset, then clicking the refresh now icon.

The dataset will be added to your group's workspace if the SharePoint site you started from has a group association (like a modern team site). Otherwise, it will be added to your personal workspace. Any user can create a report based on an Excel or CSV file in Power BI for free, but to share the report with others you will need a Power BI Pro license. If the user creating the dataset already has a Power BI Pro license, they will be able to take full advantage of it.

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If you are a first time Power BI user, you may find this page helpful for an introduction.


New Feature: Microsoft Dynamics 365 Business Central

March 15, 2018 - Microsoft Dynamics 365 Business Central is a new service designed to work with Office 365. Microsoft Dynamics 365 Business Central offers organizations a single, end-to-end solution for managing finances, operations, sales, and customer service. It offers great value because it integrates with other Microsoft cloud services, including Office 365, and can be customized or extended for specific industry needs with PowerApps, Microsoft Flow and Power BI.

Dynamics 365 Business Central will be generally available on April 2, 2018 in 14 countries – United States, Canada, United Kingdom, Denmark, Netherlands, Germany, Spain, Italy, France, Austria, Switzerland, Belgium, Sweden, and Finland.


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