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Updates: SharePoint

SharePoint is an online collaboration tool where employees can efficiently collaborate with team members, share knowledge, and find organizational resources and information.

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Changes in Classic Form Customizations in Modern Lists and Libraries

September 25, 2020 - We are changing how customized forms work inside SharePoint lists and libraries that will affect those using the SharePoint classic experience.

Classic list and library forms support the following customizations:

  • Set the ContentType.EditFormUrl or ContentType.NewFormUrl properties to point to a custom form URL
  • Adding a Content editor web part or other web part to the form page
  • By adding a JSLink to one or more fields that appear on the form

Today, when one of these three customizations exists on a form inside a list or library that's configured to use the SharePoint modern experience, those forms will continue to render in classic to ensure customizations are visible to all users.

With this change:

  • All customizations in the above list that were in place before October 25, 2020 will continue to render in the classic SharePoint experience.
  • For customizations created after October 25, 2020:
    • List item one customizations will continue to render in the classic experience
    • List items two and three customizations will no longer render in the classic experience by default

What you need to do to prepare

This change affects only SharePoint list and form customizations after October 25, 2020. Therefore, you only need to take action only if you create new classic form customizations after October 25, 2020.

  • If you have a list or library forms customized using methods two or three above, you can ensure it continues to fall back to classic by setting an EditFormUrl or NewFormUrl property to point to the existing form URL.
  • Users can also configure an entire list or library to use classic mode using Advanced settings
    • Navigate to the list that you want to use classic mode.
    • Select Settings Gear button and then select List Settings
    • Select Advanced Settings
    • Change the “List experience” setting to “Classic experience.”

Click additional information to learn more.

New Feature: @mentions in Comments in SharePoint Online

November 16, 2018 - @mentions in comments is a new Office 365 feature. Microsoft will begin rolling this feature out soon. 

When you comment on a document or presentation and use the @ sign with someone's name, the person you mention receives mail with a link to your comment. Clicking the link brings them into the document and into the conversation. Currently, this feature is available in Word and PowerPoint, and is coming soon to the new comment experience in Excel (available only to Office Insiders for now).

Microsoft has begun rolling this out to Targeted Release organizations, and are now continuing the roll out to all SharePoint Online organizations. Once the rollout completes, all Word and PowerPoint files will have this functionality, and all users will have access to the feature. After rollout completion, users will receive a notice within the comments pane informing them of the @mentions feature.

Click additional information to learn more.

New Feature: Create a Reminder in SharePoint Online

October 10, 2018 - Coming soon, you'll be able to create a reminder in SharePoint Online. After this change takes place, if you have a custom date column in a list or library, you can now create an email reminder a number of days in advance of the date column selection.

Micrisoft will complete the full rollout of this feature by the end of October. Note: this rollout is excluded from Office 365 subscriptions where Microsoft Flow is not available today.

To learn more, please click additional information.

New Feature: @Mentions in Page Comments in SharePoint Online

October 9, 2018 - @mentions is a new SharePoint Online feature. Microsoft will begin rolling this feature out soon. After this change takes place, users will be able to @mention their colleagues in the comment section of modern pages and news posts.

This functionality is available in SharePoint Online and in SharePoint Online mobile apps for Android and iOS. The person who is mentioned will be notified via push notification in the SharePoint Online mobile app and in email. If the mentioned individual does not have access to the page where they are mentioned, then no notification is sent to the user. When mentioning a person, the commenter is made aware if the person does not have access to the page they are being mentioned in, and that they will not be notified of the mention. The full feature roll out will be completed worldwide by mid-November 2018.

Please click additional information to learn more.

New Feature: Mass Delete Notification in SharePoint Online and OneDrive for Business

August 28, 2018 - Coming soon, Microsoft is launching a new mass delete notification feature for SharePoint Online and OneDrive for Business.

How does this affect me?

To help raise awareness of uncommon or accidental file deletions, Microsoft will now make a best effort attempt at notifying users if a large number of files are deleted, and we will provide the option to restore those files.

  • For OneDrive for Business users, if a large number of files are deleted from a user's OneDrive, the user will receive an email notifying them of the deletion and it will include an option to restore their files from their Recycle Bin.
  • For SharePoint Online team sites, if a large number of files are deleted, the person that deleted them – either the site owner or a member – will be sent an email notifying them of the deletion and it will include an option to restore their files from their Recycle Bin.
  • Notifications are sent to users when a higher than usual number of files are deleted per hour. This is not to be considered a fail-safe file recovery solution – it is a continuation of best efforts we are making to protect your files from accidental loss.
  • Each email notification will include an unsubscribe link at the bottom for those that wish to opt out of this type of notification.
Microsoft will complete the full rollout of this feature by late September 2018.

Please click additional information to learn more about OneDrive for Business and SharePoint Online file recovery.

New Feature: Add a SharePoint Online Page, News, or List as a Tab in Microsoft Teams

August 22, 2018 - Team members can now work with SharePoint Online files and document libraries directly inside the Microsoft Teams user experience. When you 'add a tab' in Teams using the 'SharePoint' tab app, we are making it easier to choose between available lists, pages, and news items – to quickly bring them into Microsoft Teams.

How does this affect me?

This feature will allow you to select SharePoint Online team site news articles, pages, and lists from a simple dialog box that shows all available content from the connected SharePoint Online team site. Once you choose the desired SharePoint Online-based content, it will appear as a tab in Teams and will remain intact within SharePoint Online. Microsoft will complete the rollout of this feature by the end of September 2018.

Please click additional information to learn more.

Updates to Adobe Document Cloud Bring Integrated PDF Services to Office 365

June 27, 2018 - Last September, Microsoft expanded their strategic partnership with Adobe to focus on integrations between Adobe Sign and Office 365 products such as Microsoft Teams, SharePoint, Outlook, and more.

Microsoft has seen their customers make great use of the combination. For example, the State of Hawaii saved a significant amount of employee time while also improving document status versus paper-based processes — providing a double win over previous paper-based processes.

Building on this success, today the Adobe Document Cloud team announced new capabilities that deepen the integration with Office 365 and can save you and your team time. PDF services integrations provide new fidelity when working with PDF documents as part of Office 365. Once integrated by your administrator, PDF services provide rich previews of PDF documents right within OneDrive and your SharePoint sites.

A screenshot displays a non-disclosure agreement in the Adobe Document Cloud.

In addition to many reporting, sharing, and collaboration scenarios, PDF files are frequently used to create final or archived versions of content spanning across many different files. With PDF services and the newly introduced Combine Files by Adobe functionality, you can select several files and pull into one PDF with just a couple of clicks within SharePoint document libraries.

A screenshot displays a launch team group in SharePoint.

PDF services are now available in the ribbon for online versions of Word, Excel, and PowerPoint — making the creation of high-quality, full fidelity PDFs from these applications even easier.

PDF services along with capabilities as part of Adobe Sign and upcoming Adobe Reader enhancements are all part of Adobe Document Cloud. All share a commitment to productive integrations across Office 365 and we hope to see your team benefit from these integrations as well.

If you are an administrator, with Adobe Document Cloud, get started integrating with Office 365 with this guide. Adobe Document Cloud and Office 365 provide great complementary functionalities, and you can learn more about this and Adobe Sign integrations with Office 365. We look forward to seeing continued productivity improvements across the millions of joint customers that Adobe Document Cloud and Microsoft Office 365 share.

New Feature: Create a Column in a SharePoint List or Library

April 26, 2018 - SharePoint columns help you group, categorize, and track information, in a list or library. Columns types include a single line of text, a drop-down list of options, a number that is calculated from other columns, and a column that allows you to select a person's name.

For more information and step-by-step instructions, please click additional information.

Example - Add a Column to a SharePoint Online List or Library:

Most types of columns can be added without leaving your list or library.

  1. Navigate to the list or library you want to create a column in.

  2. Select Add column Add icon to the right of the last column name at the top of the list or library.

    Note: Does your SharePoint Online screen look different than the examples here? Your administrator may have classic experience set on the list or document library, or you're using an earlier version of SharePoint Server. If so, click the tab for the SharePoint Server 2016 version above. See Which version of SharePoint am I using?

  3. In the dropdown menu, choose the type of column you want.

    Add column menu
  4. In the new column dialog, type a title or column heading into the Name field.

    New column dialog box for entering title or heading
  5. Click Create.

  6. To create a site column in SharePoint Online, select Settings  SharePoint 2016 Settings button on title bar. > Site Settings from the top right.

    Site Settings from Document library
  7. On the Site Settings page, under Web Designer Galleries, select Site columns.

    Site column option on site settings page
  8. On the Site Columns page, select Create.

    The create button in the site columns page
  9. In the Name and Type section, type the name that you want in the Column name box.

  10. Select the type of information you want to store in the column.

    For more on column types, see Site column types and options.

  11. In the Group section, select the existing group in which to store the new site column or create a new group to store the column.

    The list of Existing groups can vary with version of SharePoint, and what groups have been added.

  12. In the Additional Column Settings section, select the additional column settings you want. The options available in this section differ depending on the type of column that you select in the Name and Type section.

    For more on column settings, see Site column types and options.

  13. Select OK.

New Feature: File Move in SharePoint Online and OneDrive for Business

January 25, 2018 - File Move is a new Office 365 feature. With File Move, you can now move files between locations in Office 365 — including personal files and shared sites -while preserving the full fidelity of version history and document metadata.

How does this affect me?

The new feature gives team members across your organization the ability to move files while preserving version history and metadata, and unlocks scenarios for file and content management. Users are prompted to accept or cancel before moving files to any location that doesn’t support a file's custom metadata. The File Move feature will begin rolling out to Targeted Release organizations starting January 29, 2018, and will begin rolling out to Standard Release organizations in the coming months.

Click here for additional information.

New Feature: SharePoint Aggregation into Microsoft Teams Chat

January 20, 2018 - Microsoft Teams is a chat-based workspace that brings together people, conversations, content, and tools for easier collaboration.  When you create a Team, you create or connect to an existing Office 365 group, and the group gets a SharePoint team site. SharePoint team sites include the News feature, which allow you to keep your team in the loop as well as engage them with important or interesting stories. To further enhance collaboration, you can configure a Microsoft Teams channel that is associated with your team site to automatically show news posts from your team site as part of a channel conversation.

How does this affect me?

It is possible to publish news articles within team sites, and when you configure a new connector for a Microsoft Teams channel for the group, you'll see each published article automatically flow into the chat workspace as a new thread of the discussion. This helps with both awareness of team news, plus it helps as a discussion starter for topics being pushed as important news to all team members. We'll be gradually rolling this out to customers starting late January.

Click here for additional information.

Announcing OneDrive Support for the Files App in iOS 11

June 6, 2017 - OneDrive makes it easier for you to access your files, and we are continually working to ensure you have the best OneDrive experience on every platform and every device. OneDrive already supports many iOS capabilities, including OneDrive for iMessage, the Share extension, and Apple Pencil and split-screen support on iPad.

Today, Apple announced the new Files app at WWDC for iOS 11, and we are excited to announce support for the new app and its file management capabilities. OneDrive integration with the Files app will make it easier for you to access your content from any Apple device and will provide a better file management experience on iOS for your personal and work OneDrive and SharePoint sites. We will share more details when iOS 11 releases.

New SharePoint and OneDrive Capabilities Accelerate Your Digital Transformation

May 16, 2017 - Today, during the SharePoint Virtual Summit, we unveiled a new wave of innovations that build upon the vision we set forth last year to reinvent content collaboration and usher in a new generation of mobile and intelligent intranets.

Customers’ successes inspire us and illustrate how SharePoint and OneDrive in Office 365 empowers individuals, teams and organizations to share with confidence, transform business process, inform and engage the organization, and harness collective knowledge. Today’s announcements make it easier than ever for you to drive these outcomes and accelerate your digital transformation. For even more insights, read Jeff Teper’s post, “SharePoint Virtual Summit showcases growth, innovations and customer success.”

Here’s a recap of the headline announcements that Jeff covered in his blog, and the broader set of innovations we highlighted during the SharePoint Virtual Summit.

Share with Confidence

OneDrive lets you share files securely with anyone—inside or outside your organization. Its deep Office integration, which powers rich co-authoring, allows you to collaborate on these shared files with others in real time. And it lets you access all your Office 365 files, including your individual work files and files shared with you by individuals, teams and the organization—regardless of whether you’re on a PC, Mac, an iOS or Android device or a Windows phone.

See All Your Files in File Explorer with OneDrive Files On-Demand

Last week at Microsoft Build 2017, we announced OneDrive Files On-Demand, coming to preview on Windows 10 this summer. Files On-Demand enables you to work with all your files in Office 365—both work and personal, across OneDrive and SharePoint—right from File Explorer, without having to download them and use storage space on your device.

Share Files Directly from File Explorer on Windows and Finder on Mac

Today, we also announced that starting this summer you will be able to share Office 365 files directly from File Explorer on PC and Finder on Mac. The sharing experience has been simplified, so you can share a file or folder with specific people or send a link that enables anyone who needs access, inside or outside your organization. In addition, you can now control how long a link provides access, and you can easily view and modify the permissions you have granted. The new sharing experience is the same, whether you share on the web, in Explorer on Windows 10 and Windows 7, or in Finder on Mac.

Innovations that we’ve released over the last year and announced today are sparking customers to choose OneDrive over other file storage and sharing solutions. Read “File sharing and cloud storage with OneDrive and Office 365” to learn more.

To learn more about these and other announcements for OneDrive, read “New sharing features for OneDrive and SharePoint” and watch OneDrive for Business updates: simplified sharing and files on demand.

To explore more capabilities, please click here.


New Cloud Storage Options for Office on Android

December 1, 2016 - We are excited to announce that the Cloud Storage Partner Program (CSPP) is now available for the Office apps on Android devices. Office on Windows desktops has long supported partner integrations that let you open and edit documents from a wide variety of storage locations. The CSPP, previously available for Office on iOS and Office Online, ensures that Office is the best way to get work done on all platforms, wherever your documents are stored.

It’s easy to add a cloud storage provider from the Add a place menu in the latest versions of Word, Excel and PowerPoint on Android. Then you can edit and share your documents stored with that provider as easily as you do with those stored on OneDrive. You can also launch Word, Excel or PowerPoint directly from the cloud storage provider’s app to edit your files, with changes automatically saved back to the cloud.

Former OneDrive for Business App will be Retired September 9

August 18, 2016 - We are removing the former OneDrive for Business iOS app from the App Store on September 9, 2016.

How does this affect me?

Users who have the former OneDrive for Business app already installed will be able to continue using it. After September 9th users will no longer receive updates and new users will not be able to find it in the app store.

What do I need to do to prepare for this change?

We recommend you instruct your users to install the new OneDrive for iOS App from the Apple App store. With the new app you can now access all your OneDrive for Business, SharePoint Online, SharePoint Server 2013, and SharePoint Server 2016 files.

Please click additional information to learn more and download the app.

Simplified Sharing from OneDrive for Business from the Web

August 11, 2016 - We’re updating the user experience for sharing files and folders in OneDrive for Business from the web. We'll be gradually rolling this out to First Release customers starting in mid-August and we expect to complete by mid-September.

How does this affect me?

This new sharing experience simplifies the flow of emailing links to colleagues and guests and copying links to the clipboard. Like the original experience, the new experience presents two choices to users who want to share: type email addresses to send a link in email, or copy a link to the clipboard. Both the “Email link”* and “Get a link” command support all three types of links in OneDrive, including anonymous access links (accessible by anyone), company shareable links (accessible to those within your organization) and restricted links (accessible to a custom set of users both in and outside your organization). This allows users to more easily choose their method of sharing (email or copying to clipboard) while retaining the full set of permissions choices. *Note: As part of this feature rollout, the "Share" command will appear as "Share link" or "Email link" for some users. This is expected behavior and a part of our validation and fine-tuning process. Before rollout is complete the finalized text will be deployed to all users.

What do I need to do to prepare for this change?

Please click additional information to learn more.

New Feature: External Sharing Notifications for OneDrive for Business

August 4, 2016 - External sharing notifications for OneDrive for Business is a new Office 365 feature. We will begin rolling this feature out in late August, 2016 and expect to be completed by the end of September.

How does this affect me?

This feature is controlled in the SharePoint Online admin center and only affects OneDrive for Business. Once this feature has been rolled out to your organization, OneDrive for Business owners will begin receiving e-mail notifications when 1) another user shares one of the owner’s files to an external user (either a new external user or one who has been shared with before) and 2) when an external user accepts an invitation to the owner’s resource. These notifications contain information about the sharing & receiving users to help them make smart decisions about external access to their content. The notifications also provide easy access to revoke the shared with user’s access to the content.

Please click additional information to learn more.