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New and Improved Features for Office 365

Updates: Project Management

Check out updated features below for:

  • Planner
  • Project Online
  • To-Do

Use Task Boards in Microsoft Project Online Desktop Client

September 13, 2018 - If you're a Project Online subscriber, you can work with your projects in a more agile way in the Project Online Desktop Client. If you are used to using Kanban for Scrum methodologies to manage your projects, the Project Online Desktop Client allows you to create and manage your projects in a familiar way through the use of task board views of your projects and the ability to create sprints-based projects.


  • The features described in this article are only available with the version of Project available with a Project Online subscription. To check which version of Project you're using, open Project, choose File, and then select Account. Under Product Information, you have the subscription version if you see the following:
    • Screen shot of the name Subscription Product: Microsoft Project Online Desktop Client, as it appears in the File > Account section of Project.
  • Additionally, some functionality is introduced gradually to organizations that have set up the targeted release options in Office 365. This means that you may not yet see this feature or it may look different than what is described in the help articles.

Learn how to:

New Feature: Microsoft To-Do List Sharing

May 30, 2018 - To help you collaborate on your tasks, you can now share your lists in Microsoft To-Do with other To-Do users. To-Do List Sharing is a new Office 365 feature that will be rolling out in early June 2018.

You don't need to do anything to prepare for this change. Please click additional information to learn more.

New Feature: Microsoft To-Do Steps

April 3, 2018 - With Microsoft To-Do Steps, you will be able to add subtasks when using the app. This allows you to break your to-dos down into smaller, more actionable steps when you open a to-do's details view.

A handy count of how many steps a person has completed will be shown as well, next to other details like its due date or whether or not it has a reminder set. Microsoft began gradually rolling this out on April 5, and they anticipate rollout completion by mid-April.

You don't need to do anything to prepare for this change. Please click additional information to learn more.

Conquer Time with New Features in Microsoft Planner

March 1, 2018 - Teams and individuals depend on Microsoft Planner to get organized quickly, work together effortlessly, and stay on the same page — no matter how large or small the project. Four new features for Planner will give you greater visibility into project schedules, let you group and filter tasks, allow you to receive notifications of upcoming deadlines, and soon you will be able to publish tasks to your Outlook calendar.

Here is an overview of the four new features.

  • Schedule view — Meet deadlines, plan ahead, and understand project status with the ability to view your task schedule. In addition, weekly and monthly task views allow drag-and-drop scheduling. Read the support article for more details.
  • Group and Filter options — The Group and Filter options in Planner give you deeper insights into your tasks to help you meet key deadlines. For example, filter your tasks by due date to better understand approaching deadlines. Or use the Group feature to view tasks that have not been started, so you can prioritize your work.
  • Due date notifications — Receive an email notification summarizing tasks due in the coming week — and stay on top of your approaching deliverables.
  • iCalendar format feed (coming soon) — Make better scheduling and time-management decisions by publishing tasks to your calendar. By adding your tasks to your Outlook calendar, you’ll never lose track of current and upcoming tasks — helping you meet your deliverables.

These features have been among the top requests on the Planner UserVoice forum. Schedule view, Group and Filter, and Due date notifications are now available to all Office 365 subscribers. Outlook calendar integration via the iCalendar format feed is rolling out soon. We look forward to your comments and feedback. Feel free to submit feedback through the Planner UserVoice forum. Visit Planner now!

New to Planner?

There’s never been a better time to start using Planner! With these new capabilities, Planner is a complete solution for task and work management. Planner is part of the Office 365 productivity suite and is fully integrated with the other Office 365 applications. And if you’re already using Microsoft Teams, you can host a Planner Plan inside your Teams workspace, so everybody can collaborate in one place. You can also link a Planner Plan to a task in Microsoft Project Online, so your team can track tasks and work details in Planner even when that work is part of a larger Project plan being tracked in Project Online. Visit Planner to learn more. 

New Feature: See Microsoft Planner Tasks in iCalendar

February 10, 2018 - The new feature allows you to publish your "My tasks" or all tasks from individual plans to an iCalendar URL. Using the iCalendar URL, you can view your Microsoft Planner tasks in Outlook or other calendar applications compatible with iCalendar. This feature is on by default, so you do not need to do anything to activate it.

Please click additional information to learn more.

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