Skype for Business Retirement

Overview

The enterprise chat and web meeting tool Skype for Business is being retired by Microsoft, and will be disabled at the University of Miami on June 1, 2021. The University will be migrated from Skype for Business to Teams in a phased approach. In advance of this change, we encourage those that use Skype for Business to get to know Microsoft Teams! In the coming months, more information will be shared regarding migration dates, as well as available trainings.

The capabilities of Microsoft Teams goes beyond those of Skype for Business Online. By combining chat, video, calling, document collaboration, and application integration into a single experience, Teams enables entirely new ways of working. Ongoing platform innovation and development means Teams users benefit from richer performance, functionality, flexibility, and security.

Training

UMIT will be offering online trainings designed to get you up and running with Microsoft Teams. More information on trainings to come.

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  • How to schedule or join meetings in Teams

    Like Skype for Business, you can schedule and host online meetings in Teams, as well as manage chat and people from your meeting window. Even better, meetings are part of your Teams interface, keeping all contacts, conversations, calls, and meetings in one place.


    Schedule a meeting from Outlook
    1. Open Outlook and go to the calendar view.
    2. Click New Teams Meeting at the top of your view.
    3. Invite people, add meeting details, and click Send.
      • People outside your organization can use a guest account or join the meeting anonymously.

    New Teams Meeting button in Outlook


    Join a meeting

    There are many ways to join meetings in Teams:

    • From your Outlook calendar or from an Outlook reminder that pops up.
    • In Teams, click Calendar Meetings button on the left side of the app. Find the meeting and click Join.

    Join meeting audio

    After you click Join in Teams, you can choose how you get audio.

    Teams automatically tries to connect to your computer headset or speakers. Alternatively, you can dial in using the phone number (if provided in the meeting invite).

    Image of calendar and meeting


    Share your desktop in a meeting
    1. To share your screen, a specific app, or a file in a meeting, click Share desktop Share screen button in your meeting controls.
    2. While sharing, click Give Control at the top of the screen to hand the reins over to someone else. Click Cancel Control to take them back.

    Show your desktop icon highlighted


    Manage your meeting

    In a meeting, go to meeting controls and do one of the following:

    • Click Show conversation Open chat button to chat with people during a meeting.
    • Click Show participants Show participants icon to see the roster, where you can add, remove, or mute people.
    • Click More actions More options button to locate additional functions including device settings and recording.

    Meeting controls - Manage your meeting icons highlighted

  • How to chat (IM) in Teams

    An instant message (IM) in Skype for Business is called a chat in Teams. In Teams, you can add flavor with emoji, GIFs, and memes and even convert a chat into an audio or video call! In addition, Teams offers persistent chat, so you can find and resume any conversation.


    Find a contact and start a chat
    1. Go to the command box at the top of the app.
    2. Type the name of the person you want to find.
    3. Select the name from the list.
    4. At the bottom of the screen, compose your chat message and press Enter.

    Image of command box


    Make Teams the default chat app for Office

    Do this to make sure that your presence info (Available, Busy, In a meeting) shows up in Outlook and other Office apps.

    1. Select your profile picture at the top of Teams, then Settings.
    2. Select General > Register Teams as the chat app for Office (requires restarting Office applications).

    Presence indicator


    Add someone to a chat
    1. From the chat, click Add people Add people to team button .
    2. Type the names of the people you want to add, and then click Add.

    Add person to chat dialog box


    Have fun with emoji, GIFs, and memes
    1. Go to the compose box at the bottom of your chat or channel conversation.
    2. Beneath the compose box, do one of the following:
    • Click Emoji Emoji button to select the perfect face from the gallery.
    • Click GIF GIF button to search for an animated GIF.
    • Click Sticker Sticker button to go to our galleries of customizable memes and stickers.
    Emoji, GIF, stickers, and other options

    Turn a chat into an audio or video call

    Just like in Skype for Business, you can turn a chat into a call in Teams:

    From your existing chat, click Video call Video call button or Audio call Calls button at the top of the screen.

    Add person to chat dialog box

    Resume an old conversation

    In Teams, you can find and resume a previous conversation. No matter how many times you've spoken to that person, it's all in one place.

    1. To search for old messages (or people, chats, and files), use the command box at the top of your screen.
    2. Click the conversation you want to continue.

    Image of command box and chat list


    Respond to a chat

    When someone sends you a chat, the Teams icon in your taskbar lights up with a number in a red circle. To review and respond:

    1. Open Teams.
    2. Click Chat Open chat button on the left side of the app.
    3. Your active chats are highlighted in bold.

    Teams icon in the Windows taskbar

  • How to make calls in Teams

    Just like Skype for Business, Teams can also serve as your office phone. From one-click speed dialing to a standard dial pad to accessing voicemail, Teams offers all of your calling needs at your fingertips.


    Make a call
    Call from a chat
    1. Go to the command box at the top of the app and type someone's name.
    2. Select the person to start a chat.
    3. At the top of the chat, click Video call Video call button or Audio call Calls button .

    Call one of your contacts

    1. Click Calls Calls button on the left side of the app.
    2. Click Contacts.
    3. From the person's profile card, click Video call Video call button or Call Calls button .

    Direct dial someone

    1. Click Calls Calls button on the left side of the app.
    2. Click Make a call.
    3. Enter the person's number on the dial pad.
    Dial pad

    Add someone to a group call

    For right now, this feature only works for calls that start as group calls.

    1. Click Show participants Show participants icon in the top right corner of your screen.
    2. Type the person's name or phone number to add them to the call.

    Meeting controls-Show participants icon highlighted


    Use audio controls
    1. In a call, click More actions More options button in the calls control menu and select Show device settings.
    2. Use the menus to select the speaker, microphone, and camera options you want.

    Meeting control-More actions icon highlighted


    Forward calls
    1. Click your profile picture at the top of the app.
    2. Select Settings > Calls.
    3. Under Call answering rules, choose Forward my calls.
    4. Select where you want your forwarded calls to go.
    Call answering and forwarding rules

    Answer a call

    Whenever you get a call in Teams, you'll receive a notification.

    • Click Accept video call Video call button to enable video.
    • Click Accept audio call Calls button to answer with audio only.
    • Click Decline call red phone to go on with your day.
    Incoming call notification

    Check voicemail
    1. Click Calls Calls button > Voicemail.
    2. Select a voicemail from the list.
    3. Use the playback controls to listen or read the transcript.
    Voicemails and voicemail controls

FAQs

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  • What are the similarities and differences between Skype for Business and Teams?

    Task

    Skype for Business

    Microsoft Teams

    Chat (IM)
    • Start a chat with individuals or groups

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    • Turn a chat into a call

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    • Share a file with people in a chat

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    • Share a file with offline participants

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    • Add emoji

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    • Add GIFs and memes

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    • Threaded and persistent conversations

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    • Search for files, content, and people

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    Meetings
    • Schedule a meeting from Outlook

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    • Share desktop or app

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    • In-meeting access to chat and files

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    • Persistent chat before, during, and after the meeting

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    • @mention people and like conversations

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    Calls
    • Make, forward, and transfer calls

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    Mobile
    • Chat, call, and meet from your mobile device

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    Plus, Teams offers:

  • What happens to my existing Skype for Business meetings after June 1?

    Skype for Business meetings that were scheduled before the upgrade are still in your Outlook calendar and will be hosted in Skype for Business. Online meetings that you create once your organization has upgraded will be hosted in Teams. In both cases, join the meeting by clicking the link in the Outlook meeting invite and following the prompts.

  • How do I change options for an existing Skype for Business meeting?

    To change the time, location, title, subject, or attendees list, open the meeting from your Outlook calendar and make changes as usual. To change other options like lobby activity, presenters, and more, do the following:

    1. Before the scheduled start time, open the meeting from your Outlook calendar and click the link to join.

    2. Once in the meeting, click More Options More options button > Skype Meeting Options. Make the changes you want, then click OK. (Make sure you're using the Skype for Business desktop app—you won't be able to make these changes in Skype Web App.

    Skype for Business Meeting Options dialog box

     3. To change options for participants, click Open Participant Pane > Participant Actions.

    Skype for Business meeting participants

    4. To change audio and video devices used during the meeting, click Call Controls > Devices.

    Note: To change an existing Skype for Business meeting into a Teams meeting, you'll need to set the meeting up again. For info, see Set up a meeting.

  • Where do I find my past Skype for Business conversations, calls, or voicemails?

    You'll be able to find these if your organization had the Conversation History feature enabled in Skype for Business. The easiest way to find them is to open Outlook, then go to the Conversation History folder.

  • Are my Skype for Business contacts and contact groups in Teams?

    Yes. In Teams, click Chat on the left. You'll see two tabs at the top—Recent and Contacts. Your Skype for Business contacts and contact groups are on the Contacts tab. Click More options More options button next to a contact or contact group to see what you can do.

  • Where can I learn more about how to use Teams?

    There are a couple of ways. Visit UMIT's Teams service page for documentation and training materials. Microsoft's Teams help center has training courses and lots of how-to info. When you're in Teams, you can click your profile picture, then Help, to see similar how-to info and chat with our bot.

Support

The UMIT Service Desk is available 24/7 to provide support! Get help by calling (305) 284-6565 or emailing help@miami.edu.