Description
The Accounts Receivable portion of the Accounts Receivable/Cash Receipts system records all financial transactions and adjustments relating to a student or customer account. Financial transactions including tuition charges, fee charges, financial aid credits, room and board charges, parking fines, payments, etc. For any account with an indebtedness, the system will calculate finance charges and produce a bill. The Cash Receipts portion of the Accounts Receivable/Cash Receipts system provides the means to centralize data entry for all University cash transactions. Cash transactions can be applied to an Accounts Receivable account (AR payment) or to a general ledger account (Non-AR payment). AR payments include expenditure fines, room, board, etc. Non-AR payments include expenditure reimbursements, revenue items, donations, bank deposits, etc. Both AR and CR generate accounting entries that feed the general ledger (FRS system).
Restrictions
- Faculty & Staff: Access is restricted to the Office of Student Account Services.
- Cashiering and billing functions for student receivables.
- No costs are charged for this service.
- Access is requested through the IDMS Access Form, which requires supervisor approval and is based on job requirements. Depending on the selection, the form will redirect to Ariba. Forms not using Ariba can be scanned and emailed directly to the data custodian indicated on the form. You will need a 3270 emulator to access the mainframe. The University offers free Terminal Emulation Software. The Terminal Emulator download site provides configuration files that will connect your Emulator software to the Enterprise Server menu screen where you'll be able to enter IDMS and arrive at the login screen.
